DRAFTS OF THE DOCUMENTS REQUIRED FOR THE APPOINTMNET OF
AUDITOR
i.
INTIMATION FOR
APPOINTMENT BY COMPANY TO AUDITOR
M/s Name of auditor firm.
Chartered Accountants,
Address:------------
Ref: Consent & Certificate for re-appointment
as statutory auditor under the
Companies
Act, 2013
Dear Sir,
Thanking you,
Yours sincerely,
For Name of Company
(Name of Director)
Director
DIN: ---------------
Add: -------------
II.
Consent of auditor
To
Date:
25th August, 2014
The Board
of Directors
Name of
Company
Address
Dear Sirs,
Sub: Letter of Consent for re-appointment as auditors of Divine
Advertisers Private Limited.
We thank you for your letter dated: 22nd August, 2014, seeking our
consent for re-appointment as auditors of Divine Advertisers Private
Limited (“the company”). We hereby consent to our re-appointment as auditors of
the company pursuant to the provisions of Section-139 of the Chapter X of the
Companies Act, 2013.
Thanking
you,
Yours
Sincerely,
Name of Auditor Firm
Chartered
Accountants
Firm
Registration No. -----------
(Name of
Partner/Proprietor)
Partner
Membership
No. -----------
Place:
Delhi
III.
Eligibility
Certificate from auditor
Certificate
[Pursuant
to the provisions of Section 139 of the Chapter X of the Companies Act, 2013
read with
the Companies (Audit and Auditors) Rules,
2014]
To
Date:
25th August, 2014
The Board
of Directors
Name of
Company
Address
Dear Sirs,
Sub: Letter
for re-appointment as statutory auditor under the Companies Act, 2013
In
connection with re-appointment of Name of Auditor firm. (“the Firm”), Chartered Accountants
as auditors of Divine Advertisers
Private Limited (“the Company”) in accordance with the provisions of the
Companies Act, 2013 (the Act) and rules and regulations made there under, we
are pleased to confirm that:
1) The
firm is eligible for re-appointment and is not disqualified for re-appointment
under section 141 of the Companies Act, 2013, the Chartered Accountant Act,
1949 and rules and regulations made thereunder;
2) Our
proposed re-appointment would be as per the terms provided under the Act;
3) The
proposed appointment is within the limits laid down by or under the authority
of the Act;
4) There
are no proceedings pending against either of the partners or the firm with
respect to professional matters of conduct.
5) We
satisfy other criteria as provided under Section 141 of the Act.
Thanking
you,
Yours Faithfully,
Name of Auditor Firm
Chartered
Accountants
Firm
Registration No. -----------
(Name of
Partner/Proprietor)
Partner
Membership
No. -----------
Place:
Delhi
IV.
LANGUAGE IN NOTICE FOR
APPOINTMENT
2.
Re-appointment of Auditor
To consider and if thought fit,
to pass with or without modification(s), the following resolution as an
Ordinary Resolution:
“RESOLVED THAT
pursuant to the provisions of Section- 139 and other applicable provisions, if
any, of the Companies Act, 2013 and the Rules framed there under, as amended
from time to time, M/s. Name of Chartered Accountant., Chartered Accountants, (FRN No. ----------) be and is hereby re-appointed as Auditor of the
Company to hold office from the conclusion of this Annual General Meeting (AGM)
till the conclusion of the 6th AGM of the
Company to be held in the year
2019 (subject to ratification of their re-appointment at every AGM), at such
remuneration as may be agreed upon between the Board of Directors and Statutory
Auditors, in addition to the reimbursement of service tax and actual out of
pocket expenses incurred in relation with the audit of accounts of the Company.
V.
LANGUAGE IN DIRECTOR
REPORT.
Auditors of the Company M/s Name of firm., Chartered Accountants,
hold office until the conclusion of the ensuing Annual General Meeting and
being eligible offer themselves for re-appointment until the conclusion of 6th
Annual General Meeting of the company to be held in the Year 2019 (subject to
ratification of their appointment by the Members at every Annual General
Meeting held after the ensuing Annual General Meeting).
As required under the provisions of section – 139(1) of the
Companies Act, 2013, the company has received a written consent from M/s Name
of firm., Chartered Accountant to their re-appointment and a certificate, to
the effect that their re-appointment, if made, would be in accordance with the
new Act and the Rules framed there under and that they satisfy the criteria
provided in section- 141 of Companies Act, 2013. The Board recommends their
appointment.
vi.
LANGUAGE OF ordinary
resolution.
1.
RE-APPOINTMENT OF RETIRING AUDITORS
The Chairman informed the meeting
that the Retiring Auditors, M/s NAME OF AUDITOR FIRM., Chartered Accountants,
have shown their willingness to be re-appointed as Auditors of the Company and
have confirmed that their re-appointment, if made, would be within the limits
prescribed under Section 139 of the Companies Act, 2013.
On this connection, the Chairman
invited the member/s to propose the following resolution which was proposed by
Mr. Sumit Khanna the Managing Director and Member of the Company:
“RESOLVED THAT pursuant to the provisions of Section- 139
and other applicable provisions, if any, of the Companies Act, 2013 and the
Rules framed there under, as amended from time to time, M/s. NAME OF AUDITOR
FIRM., Chartered Accountants, (FRN No. --------------) be and is hereby
re-appointed as Auditor of the Company to hold office from the conclusion of
this Annual General Meeting (AGM) till the conclusion of the 6th AGM
of the Company to be held in the year 2019 (subject to ratification of their
re-appointment at every AGM),
FURTHER
RESOLVED THAT the remuneration of the
Statutory Auditors of the Company be and is here-by decided either by Mr. Name
of Director or Mrs. Name of Director, both Directors of the Company.”
The resolution then was seconded
by Mr. Name of Director, Director
/Member of the Company.
The Chairman then put the
resolution to members present at this meeting to vote by show of hands in
response to which all the members present, raised their hands in favor of the
resolution. Then the Chairman declared the same as passed unanimously.
vii. Intimation letter to auditor.
M/s Name of auditor firm.
Chartered Accountants,
Address:------------
Sub. : Reappointment as Statutory Auditors of the
Company.
Dear Sir,
Thanking you,
Yours sincerely,
Yours sincerely,
For Name of Company
(Name of Director)
Director
DIN: ---------------
Add: -------------
vi.
ADT-1.
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FORM NO. ADT-1
[See rule 4(2)
of the Companies (Audit and Auditors) Rules, 2014]
Notice of
appointment of auditor by the company
1.(a) Corporate
identity number (CIN) or foreign company registration number (FCRN) of the
company
(b) Global
Location Number (GLN) of company
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2. (a) Name of
the company:
(b) Address of
the registered office or of the principal place of business in India of the
company:
(c) E-mail ID
of the company
3. Date of
meeting at which the auditor appointed _____________
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4. Category of
Auditor Individual Firm
5.(a) Income
Tax PAN of Auditor or auditor’s firm
(b) Name of
the Auditor or Auditor’s firm
(c )
Membership Number of Auditor or auditor’s firm’s registration number
(d) Address of
the Auditor or auditor’s firm
(e) City
(f) State
(g) Pin code
(h) Email id
of the auditor or auditor’s firm
Place:
Date:
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Verification
I am
authorised by the Board of Directors of the Company vide resolution
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Note:
This eform has
been taken on file maintained by the Registrar of companies through
electronic mode and on the basis of statement of correctness given by the
filing company. Attention is also drawn to provisions of section 448 of the
Act which provide for punishment for false statement..
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