3 Things to Avoid when Scheduling Meetings

Scheduling meetings is hard. Finding a time that works for 15 people
in four time zones can be a logistical nightmare. Here are three
things to keep in mind next time this arduous task falls in your lap:


1. Don't forget who's most important. All meetings have someone
whose attendance is most critical: the client, a senior partner. Find
out what times work best for
those people.
2. Don't send a blanket request for availability. Asking people
when they are free "in the next few weeks" is too open-ended and
ambiguous. Once you have some options, ask people to respond to
specific times.
3. Don't commit without sign off. Hold the time on the calendar
until you confirm it with the key players. You never want to go back
to clients or senior people and tell them their preferred time doesn't
work.